Privacy Statement

Angling Trust Privacy Notice

1. Contact Information

If you have any questions or concerns regarding your personal data, please contact our Data Protection Officer (DPO):

• Address: Management Suite 1, The Oasis Meadowhall Centre, Sheffield, S9 1EP
• Phone: 0114 400 0021
• Email: [email protected]

2. What Data We Collect

We collect various types of personal data depending on the purpose, including but not limited to:

• Name, email address, phone number, date of birth, and postal address
• Demographic data: gender, ethnicity, and disability status (only where required)
• Event information: registration data, fishing experience, and related feedback
• Feedback: Free-text responses in feedback sections (anonymized unless explicit consent is provided for public use)

3. Why We Collect Data (Purposes)

We process personal data for the following purposes:

• Membership services: To manage memberships, renewals, and event invitations
• Events and Competitions: To register participants, issue fishing licenses, and evaluate event outcomes
• Inclusivity and Diversity: To assess our “We Fish as One” program and evaluate participation outcomes (e.g., by gender or ethnicity) in line with Sport England and Environment Agency objectives
• Marketing and Communications: With explicit consent, we may send you newsletters or updates about angling events
• Feedback and Research: To improve our services through anonymized feedback unless you provide explicit consent for identifiable feedback.

4. Legal Basis for Processing

We process personal data based on the following legal grounds:

• Contractual performance: For event registration and membership agreements
• Legitimate interests: For evaluating inclusivity and service improvements
• Consent: For marketing communications and public use of identifiable feedback
• “Explicit consent is required to collect and process sensitive personal data such as ethnicity, religion, and disability status. This consent can be withdrawn at any time.”
• You may withdraw your consent at any time by contacting us at [email protected].

5. How We Store and Protect Your Data

We use appropriate technical and organizational measures to protect your data, including:

• Encryption for sensitive data
• Access control for authorized personnel only
• Anonymization of data where possible

6. How Long We Keep Your Data (Retention)

We retain personal data only as long as necessary for the purposes stated:

• Membership data: Retained for the duration of your membership, plus seven years for legal purposes
• Event data: Retained for event reporting and anonymized afterward
• Survey data: Retained for up to 12 months and anonymized for statistical reporting
• Marketing data: Retained as long as you remain subscribed. After unsubscribing, data will be deleted within 30 days.
• “Sensitive feedback, including free-text responses, will be anonymized unless explicit consent is provided for the public use of identifiable information.”

7. Sharing Your Data

We do not sell your data. However, we may share it with:

• Delivery partners for event logistics and registration
• The Environment Agency for regulatory purposes
• Third-party processors, such as IT service providers and our data processors (e.g., SurveyMonkey), with appropriate data protection agreements in place.

8. Your Data Protection Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Rectification: Correct any inaccurate data
• Erasure: Request the deletion of your data where it is no longer necessary
• Restriction: Object to processing under certain conditions
• Data portability: Request your data in a machine-readable format
• Withdraw consent: You may withdraw consent at any time.

9. Children’s Data

We collect data from minors only with parental consent. Parental or guardian approval is required before processing any personal data for minors.

10. International Data Transfers

We do not transfer personal data outside the European Union (EU). In rare cases where this is necessary, we use Standard Contractual Clauses (SCCs) to ensure GDPR compliance.

11. Updates to This Policy

We may update this policy from time to time. You will be notified of significant changes via email or website notices.

12. Cookies and Tracking Technologies

Our website uses cookies to enhance your experience. For more information, please refer to our Cookie Policy.

Updated 25/10/2024